What is the purpose of having a virtual office in Estonia?

22 March 2016

What is a virtual office?

The growth of Internet and communication technologies allows doing business remotely easier than ever. Nowadays, company’s presence on the foreign market does not require a rented office any longer. All this is possible thanks to remote communication availability. Entrepreneurs can create offices of their companies on the foreign markets and let professionals to take care of the practical issues, thereby considerable saving their costs.

A virtual office helps to manage remotely company’s operation in a foreign country without personal presence on site. The standard package of virtual office includes the following services:
  • Rent and registration of a legal address in Estonia. This address is used by a company for an official business registration. It can also be a prestigious address in the city centre.
  • Mailing address and correspondence forwarding. All mail received to the legal address can be forwarded to the address specified by a client.
  • Virtual phone and fax numbers in Estonia. When calling the company, partners and customers get in touch with a secretary who introduces him- or herself as an employee of your company and either accepts the call and leaves a message for the recipient or forwards the call to the number predefined by a client. There is also an option of automatic call forwarding. However, big customer can be provided with their own remote call centre.
  • Rent of conference premises in Tallinn. To have a meeting with businesses partners, an entrepreneur can rent a fully equipped conference premises at the address of his/her virtual office.

What are the advantages of a virtual office?

The main advantage of a virtual office, as it was mentioned before, is the considerable economy resulting from the lower maintenance cost compared to an actual physical office. Virtual office is usually available for rent just for a small share of the price that would be payable for the rent of premises, the utility costs associated with and a secretary salary.

Furthermore, a virtual office is considered to be one of the most convincing ways to prove company’s activity in a specific country or city. For example, having a virtual office in Estonia, foreign company proves its presence in the European and Estonian markets, not only in Estonian business register but also by having a valid local phone number and other office attributes.

Who is a virtual office suitable for?

Virtual office is ideal for small and young enterprises that do not require their own office premises, however, needing an address in the city centre to receive correspondence, having an office phone number with a secretary and an opportunity to use conference room in Tallinn. Also, virtual office may be useful for companies that prefer to work remotely.

In addition to the above, virtual office in Estonia gives foreign merchants opportunity to plan business within Estonia. It allows maintaining subsidiary enterprise, a branch office or a representative without a need of having local employees or paying extra for costly premises rent while still having an access to all incoming correspondence, keeping a legal address and a local phone number.

What does matter when choosing a virtual office?

To start with, the office service provider needs to have a convenient infrastructure for controlling the virtual office. It includes call and mail forwarding as well as other ways of communicating with the customers. BBCTallinn and BBCRiga have more than ten years of experience and usage of cutting-edge technologies. BBCTallinn offers its’ customer high-quality services combined with up-to-date mechanisms of tried and true process that makes our service quality stand out from a crowd.

Choosing a wrong partner to maintain your virtual office may cause you not just unnecessary headache, but also ruin the image and reputation of your company. For instance, some companies providing virtual office service do not examine their customers preliminarily. This can result in “sharing” a virtual office with disrespectful companies, using the service to cover some of their activities, which can also be illegal in some cases. This is why BBCTallinn has customer identification procedure that helps us to reject customers who are practising suspicious business actives at an early stage. This procedure allows us to maintain good image and the prestige of the rented address.

In addition to that, one of the important aspects when renting a virtual office in Estonia is a multilingual skilled secretary. Therefore, to ensure equal availability to local and foreign business partners, experts working with BBCTallinn speak English, Estonian and Russian languages.

Feel free to check our website for more information regarding our proposals on renting a virtual office in Tallinn as well as other services associated with business registration and guidance in Estonia.
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Narva maantee 7, 10117, Tallinn, Estonia +372 629-92-21